Data Protection Officer (DPO) Services
What is a DPO?
Given the evolving nature of cybersecurity and compliance, many businesses lack the immediate resources to effectively hire and maintain the Data Protection Officer (DPO) role. But having a DPO is critical to protecting critical data and systems, as well as ensuring ongoing compliance.
The DPO advises, trains and informs your company and staff on data protection obligations. The DPO lends advice on data protection impact assessments and monitors compliance with data protection law. Your DPO also acts as a point of contact of data subjects and supervisory authorities.
The Role of a Data Protection Officer
And most importantly, a DPO must be able to report directly to the highest levels of management within your organization. So, if you don’t have the resources to hire an internal DPO, you should consider hiring an outsourced Data Protection Officer.
By outsourcing the role of DPO to RSI Security you’ll be able to achieve the following:
Engage our experienced team of data privacy specialists in various industries
Outsource your data protection so you can focus on core business functions
Improve the level of compliance with all applicable regulatory frameworks
Mitigate risk and prevent data breaches using RSI Security’s cyber defense experts
Gain ownership and structure of all privacy and data protection activities
Schedule A Consultation for DPO Services
Key Responsibilities of a Data Protection Officer
When protecting the privacy of subjects’ data per the GDPR requirements, the responsibilities of a Data Protection Officer include:
- Overseeing education of all personnel within the organization on best practices for meeting the GDPR requirements and remaining compliant
- Ensuring that ongoing GDPR compliance efforts secure the privacy of subjects’ data
- Facilitating training and cybersecurity awareness for all business operations involving data subject to the GDPR
- Guiding and preparing your organization for regulatory compliance audits related to the GDPR and other privacy-focused regulations (e.g., HIPAA, CCPA, etc.)
If you process large amounts of sensitive data subject to the GDPR, a DPO is essential to streamlining your GPDR compliance efforts.
How Data Protection Officer Services Work
If you are unable to hire an in-house Data Protection Officer, outsourcing data protection as a service can help you achieve the data privacy protections necessary to comply with the GDPR.
Specifically, Data Protection Officer outsourcing will help you:
- Secure all aspects of data processing and provide the highest degree of data privacy
- Achieve and maintain ongoing compliance with the GDPR and other regulations
- Develop your in-house GDPR knowledge base and training procedures
When you outsource DPO services, your DPO partner will require access to your data processing operations and cybersecurity infrastructure to optimize GDPR compliance.
A DPO typically reports to your senior management team and is essential to guiding data privacy strategic implementations. It is critical for personnel at all levels of your organization to communicate openly and transparently with the DPO to maximize your security ROI.
Who needs to appoint a Data Protection Officer (DPO)?
You are required to appoint a Data Protection Officer (DPO) if any of the following applies to your organization:
You are a public authority or body that collect and/or process personal data from EU data subjects.
Examples: Schools, Higher educational organizations, Government departments
Your core business activities consist of processing operations, which require regular and systematic monitoring of EU data subjects on a large scale.
Examples: Data driven marketing, Loyalty programs, Behavioral Advertising
Your core business activities consist of processing on a large scale of special categories of personal data relating to criminal convictions and offences.
Examples: Personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation.
Your processing is being carried out on a large scale
Examples: Processing of patient data in the regular course of business by a hospital; Processing of travel data of individuals using a city’s public transport system; Processing of real time geo-location data of customers of an international fast food chain for statistical purposes by a processor specialised in providing these services; Processing of personal data for behavioural advertising by a search engine; Processing of data (content, traffic, location) by telephone or internet service providers.
Regular or systematic monitoring of data subjects: Pre-arranged, organised or methodical processing that is taking place as part of a general plan for data
Examples: Data-driven marketing activities; Profiling for the purposes of credit scoring; establishment of insurance premiums; loyalty programs; behavioural
Transform your business into a Cybersecurity fortress
Our Data Protection (DPO) Services
Risk-based education, advice and recommendations
Risk assessment and Data Protection Impact Assessment
Inventory and Processing activity records-keeping
Data subject communication
Liaison to supervisory authority
Annual data processing activity report
24/7 DPO contact
Data breach notification management
Annual GDPR training and awareness
Why work with RSI Security for your DPO needs?
- Expertise in data processing operations, IT, Data Security and Data Protection
- High professional ethics
- Fostering data protection culture
- Help implement essential elements of the GDPR
- Fostering data protection culture
- Principles of data processing
- Data subjects’ rights
- Data protection by design and by default
- Securing records of processing activities
- Help enable data security and compliance
- Participate regularly in management meetings
- Continuous and up to date compliance knowledge
WORK WITH US
What we'll need from you
- Provide resources necessary to carry out DPO tasks
- Access to personal data and processing operations
- Active senior management support
- Official communication of the designation of the DPO to all staff
- DPO shall report to the senior management
Leave the rest up to us!
DPO Services FAQs
Companies subject to the data privacy regulations of the GDPR need a DPO, especially if they:
- Process the personal data of any citizen of a European Union (EU) Member State, which, if compromised, could be used to identify the citizen uniquely
- Conduct business outside the geographic boundaries of the EU but still handle the personal data of EU citizens
- Handle large amounts of personal data in special categories, such as those that could be used to identify persons connected to criminal activity
For companies that must comply with the GDPR, hiring a DPO streamlines all aspects of GDPR compliance and helps these companies bolster their data privacy posture.
Yes. Article 37 of the GDPR requires all organizations subject to the GDPR to designate a DPO to oversee the implementation of data privacy and compliance with the GDPR.
Yes. A designated DPO can help your company comply with the GDPR. To help you achieve GDPR compliance, a DPO will monitor compliance, conduct risk assessments, oversee cybersecurity awareness training, and help you prepare for audits.
Outsourcing DPO services helps your organization meet GDPR compliance and safeguard the privacy of customers’ data. An outsourced DPO also offers a wealth of experience with GDPR requirements and is critical to helping your organization maintain compliance over the long term.
The cost of a DPO will depend on your specific business needs and the size of your operations. You may end up spending less on a DPO if your organization processes GDPR-subject data at a smaller scale. It is always best to consult with a reliable DPO services provider on optimizing your cost of outsourcing DPO services.
A DPO should work hand-in-hand with your organization on protecting data from cybersecurity risks. You can think of an outsourced DPO as the external resource to help you meet GDPR compliance as seamlessly as possible.
Equipped with the expertise of the DPO, your company can learn best practices for optimizing GDPR compliance and implementing robust data privacy safeguards.