GDPR & CCPA Compliance made easy

Meltmedia Case Study

How a digital marketing agency supports new biopharma clients by making their own software GDPR and CCPA compliant.

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“RSI Security was the best conversation, had the most appropriate pricing, and was just the right amount of invasiveness for our organization.”

- Ron Barry, VP/Founder @ Meltmedia

vciso-monitoring

“RSI Security was the best conversation, had the most appropriate pricing, and was just the right amount of invasiveness for our organization.”

- Ron Barry, VP/Founder @ Meltmedia

vciso-monitoring

“RSI Security was the best conversation, had the most appropriate pricing, and was just the right amount of invasiveness for our organization.”

- Ron Barry, VP/Founder @ Meltmedia

Challenges

Some of the biggest names in healthcare and biotech count on the digital marketing prowess of meltmedia to build out digital experiences. From websites and apps to email marketing, meltmedia helps life science companies build their brands in a tightly regulated space.

“We’ve been in this business for 20 years now,” explains Ron Barry, of meltmedia. “We’re end-to-end marketing for healthcare companies, starting with strategy all the way through to design, UX, and front and backend development.”

And when working to onboard an exciting new biotech client that had just gone public, it was critical for meltmedia to demonstrate that all digital marketing efforts would be in compliance with the EU’s new General Data Protection Regulation (GDPR), as well as CCPA and other state laws regarding privacy

“Out of the gate, they wouldn’t be able to effectively do their trial recruitment without being GDPR compliant,” Barry says. “And for us to kick off the relationship – and continue it for years – it pushed us to pursue GDPR sooner rather than later.”

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1. GDPR PRE-ASSESSMENT

Since most of their client’s digital marketing efforts would run on meltmedia’s software, the first step was to conduct a GDPR pre-assessment. This phase helped determine what changes or improvements to meltmedia’s software needed to be made to meet GDPR standards.

This was conducted by RSI Security’s team working alongside meltmedia’s internal compliance team of about three members.

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2. GDPR REMEDIATION

After the pre-assessment phase, RSI Security’s team worked hand-in-hand with meltmedia to ensure their marketing software and data security practices were up to GDPR snuff while engaging their biotech sales prospects.

“RSI Security has been great to work with, and their teams are easy to communicate with,” Barry says. “They gave us realistic tasks to work on – and a lot of help – throughout the whole remediation process.”

“Working with RSI has helped meltmedia solidify our commitment to being thought leaders in the data privacy and security space. As a company, we’ve always considered ourselves stringent about this, but understanding and implementing GDPR principles helped us take it to another level. We would not have been able to navigate through identifying gaps, updating our best practices, and creating a manageable plan for continued maintenance without the guidance and support of RSI as partners and resources.”

Ashley Beckman, Internal Project Manager @ meltmedia

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3. GDPR OPERATIONALIZATION

Finally, RSI Security helped meltmedia fully integrate and operationalize GDPR best practices into their software, resulting in full GDPR compliance. Not only does meltmedia have an official GDPR certificate of attestation, but their partnership with the new client is flourishing.

“Between our PCS team and operations team, we’ve been operationalizing GDPR with the help of RSI Security for over the last year. And it’s been a really great run,” Barry says.

Outcome

Thanks to meltmedia’s forward-thinking stance towards addressing GDPR well ahead of time – before even engaging with RSI Security – most of their software and processes are now built to be GDPR compliant from the ground up.

“Securing the client relationship was the big win for us,” Barry explains. “Even more important to our company globally is that these GDPR compliant solutions we built for one or two clients are now broadly available to every potential customer in our biotech and pharma marketplace.”

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Screen Shot 2020-09-15 at 5.50.20 PM

- Ron Barry, VP/Founder @ Meltmedia

Screen Shot 2020-09-15 at 5.50.20 PM

- Ron Barry, VP/Founder @ Meltmedia

Screen Shot 2020-09-15 at 5.50.20 PM

- Ron Barry, VP/Founder @ Meltmedia

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